Sandy Moring
Director | STRATEGIC TRAVEL SOLUTIONS
TMC Sourcing & GDPR Workshop
ITM’s buyer only Workshops bring the latest best practices in developing, negotiating, and managing programmes. You will be provided with guidance on how to understand and implement processes associated with the sector, and how you can incorporate that in your day-to-day role.
Topics include:
- Should I go out to tender? How do I decide?
- What are the changes to data privacy laws that I need to be aware of when sourcing a TMC?
- What are the pain-points I should consider before I decide to go out to tender?
- What questions do I need to ask in my RFP?
- What makes my business attractive to a potential TMC supplier?
- Should I consolidate and run a global RFP?
- What commercial agreement should I be looking for?
- What key performance indicators should I include in my contract?
- What resource do I need from my organisation for the implementation?
- What are my technology choices?
Delegates will also hear from expert speakers including case studies, and learn about what tools are available to support you. Plus insights into GDPR (General Data Protection Regulations) the most important change in data privacy regulation in 20 years.
Partners & Sponsors
Other
Title Sponsor
Amex GBT
Title Sponsor
FCM
Title Sponsor
Reed & Mackay
Speakers
FEATURED SPEAKERS
SA
Simon Antoniou
Consulting Sales Director | Amex GBT
Joanna Kolatsis
Director | Themis Advisory
Alex Armstrong
Global Director of Sales | FCM
Gary Povey
Chief Operating Officer | Wings Global Travel
Venue
De Vere Holborn Bars
Public Transportation
By Train
Farringdon (0.3 miles) City Thameslink (0.4 miles) Blackfriars (0.5 miles)
By Tube
Chancery Lane (Central Line)
Parking
Location On Map
Registration Fee
Business Buyer
Free
Business IP Buyer
Free
Connect Buyer
£ 49.00 (Ex. VAT)
Connect IP Buyer
£ 49.00 (Ex. VAT)
Registration Closes
Friday Nov 03, 2017
12:00 AM Europe/LondonEvent Time
Monday Nov 06, 2017
9:00 AM to 5:00 PM Europe/LondonVenue
De Vere Holborn Bars
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UPCOMING EVENTS
Meeting
All Member 26 August 2025
ITM General Meeting
We are calling an GM to seek approval from ITM Members to update our Articles of Association. The Articles of Association is the document that outlines the rules and structure of how ITM operates. The proposed minor changes are about making sure ITM stays relevant, efficient, and fit for future. This is a regulatory requirement and gives you the opportunity to have a say in the foundation document of ITM. Your voice as a member is so important, whether you’ve been with ITM for years or are a new member, your votes help shape how the association operates. This meeting will take place virtually and also in person (with limited capacity). If you would like to join in person - please register your interest via secretariat@itm.org.uk [secretariat@itm.org.uk?subject=ITM%20General%20Meeting]
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Buyer Only 09 September 2025
Buyer Knowledge Exchange
Virtual confidential forum for buyers to meet, share challenges, and validate their approach and checklist considerations. Each month 25+ like-minded buyers meet to discuss their approach to key travel management topics. This is an opportunity for you to seek advice, gain a different perspective and raise concerns. Key takeaways * A sounding board for the latest industry changes. * Validate that your focus is on the right areas. * Advice on considerations and a sense check on your approach. What to expect * Zoom meeting format where delegates are encouraged to switch their camera on to aid participation. * Themes are collated from each registration form to guide the meeting agenda and circulated to the group a day prior to the event. * Time is allocated during the session for additional questions and connections made for further discussion offline. * Contributions can
Meeting
Buyer Only 11 September 2025
Creative Industries Group
Connecting media and entertainment buyers who together problem solve and drive positive, purposeful change for their organisation, travellers, and industry alike. This group meets in person to discuss challenges specific to their sector. Key takeaways * An inclusive environment of collaboration, trust and transparency. * Acting with integrity the group aims to raise and address important industry topics. * Utilising experience from the media & entertainment industry, the group shares expertise with those who need it or will benefit from it. What to expect * An informal meeting format, which often concludes with a social. * Open to anyone within the creative industry sector*, the group welcomes new faces. * As a confidential forum actions are only circulated within the group. *This event is exclusively for buyers working within the creative industry sector. Please do not register for this meeting if
Meeting
Buyer Only 11 September 2025
Chair’s Lunch
Connect with a small group of buyers to expand your network and debate pressing issues. Whether new to the industry or established in your role, this event aims to inspire thought-provoking discussion applicable to all programme sizes. Key takeaways * Establish and build valuable connections. * Learn from our diverse community and raise your profile within business travel. * Develop collaborations that contribute to positive change within the industry. What to expect * Takes place in the Seamus Heaney Library * Round table meeting format with up to 15 buyers hosted by ITM's Chair in a relaxed setting. * Open to all buyers, seats are allocated on a first-come, first-served basis. * Dietary requirements you may have can be accommodated. Rated by you: how your peers have benefitted "The discussion was so informative as always, and we delved into a couple
Webinar
All Member 18 September 2025
Could Workplace Travel be Costing you Budget AND Talent?
This webinar, hosted by Roomex and ITM on 18th September, will explore the hidden financial, operational and human costs of poorly managed workforce travel. Drawing on insights from Roomex’s latest report, Reinventing the Journey, the session will uncover how outdated travel processes are driving stress, financial strain and even staff turnover across field-based industries. The discussion will feature Roomex experts offering real-world examples of how organisations have overcome these challenges, plus case studies and practical takeaways that prove change is possible. Through data insights, client case studies and an interactive panel, the webinar will highlight why workforce travel management is no longer just a logistical issue but a strategic business challenge impacting retention, compliance and cost control. Key takeaways: · Poor workforce travel management is costing businesses more than money – they’re costing talent. · Out-of-pocket expenses are draining employees, with 80% fronting costs and many waiting weeks for reimbursement. · The
Webinar
All Member 23 September 2025
Inside the Mind of the Buyer
NOW OPEN TO BUYER MEMBERS TOO! An open, honest and safe space for you to ask a panel of expert buyers the questions that matter to you. Live only, this is a rare opportunity for you to reverse the dynamic and question buyers without judgement. Submit your questions via registration to avoid disappointment, or live on the day to give you full flexibility. Key takeaways * Validate best practices and gain invaluable insights. * Get to the heart of the issues affecting your sector. * You can ask any question in confidence without being judged. What to expect * Zoom webinar format with tiled speakers and chat functionality. * Topics are collated using the topics submitted by members during registration. * Questions submitted in advance take priority, however, you can ask additional questions. * This is a live-only event and is therefore not available via
Meeting
Buyer Only 24 September 2025
Quarterly Ireland Buyer Meet
Connect with a small group of buyers to expand your local network and discuss pressing industry issues. Whether you’re new to the sector or established in your role, this quarterly meeting is designed to support you in your professional journey. Through thought-provoking discussions relevant to all programme sizes, we welcome participants either based in Ireland or with regional travel within their remit. Key Takeaways • Establish and strengthen valuable connections • Learn from our diverse community and raise your profile in business travel • Foster collaborations that contribute to positive industry change What to Expect • A roundtable meeting with up to 15 buyers in a relaxed setting • Open to all buyers, with seats allocated on a first-come, first-served basis • Lunch is not provided Note: This event is exclusively for Travel Managers. Rated by Your Peers: How Attendees Have Benefitted “Great discussions as ever
Meeting
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Quarterly Northwest Buyer Meet
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Meeting
Buyer Only 07 October 2025
Buyer Knowledge Exchange | Dedicated AI Special
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Conference
All Member 27 October 2025
ITM Autumn Conference 2025
ITM AUTUMN CONFERENCE 2025: A PREMIER EVENT FOR BUSINESS TRAVEL PROFESSIONALS Join us at the ITM Autumn Conference to gain insights from industry leaders and participate in meaningful discussions on the latest trends, best practices, and innovations in business travel. This event brings together over 400 professionals, fostering a collaborative environment to share ideas, explore industry shifts, and build connections that drive success. More details will be released closer to the event. Key Takeaways • Discover best practices shaping the business travel industry. • Gain actionable insights from globally recognised travel leaders. • Connect with peers, thought leaders, and influential speakers. What to Expect A full-day event at a London venue, packed with senior-level speakers and engaging discussions designed to educate, inform, inspire, and connect. Attendees can expect: • In-depth presentations and panel discussions led by pioneering industry voices. • Opportunities to network and exchange ideas with over
